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Finance and Administration Manager job description

Counsel to Secure Justice (CSJ) is an access to justice organisation that meets survivor needs, repairs harm from abuse and advocates for restorative justice solutions within India’s justice system. CSJ provides legal and psychosocial support during criminal proceedings to children who have been sexually harmed.  Long term, we are pivoting our focus towards implementing restorative justice solutions that repair harm from sexual abuse and empower more people to come forward about sexual abuse.

The Finance and Administration Manager will be primarily responsible for the finance and administration roles for the office. You will manage CSJ’s bookkeeping and accounting using QuickBooks online software and advise the Program Director on the operations budget. You will execute administration processes like managing vendors and payments and maintaining office supplies, equipment, and resources for programs to ensure a smooth functioning office. The position is based in Delhi, India and you will report directly to the Program Director.

Responsibilities

  • Oversee Finance function, including bookkeeping using QuickBooks online accounting software, coordinating staff advances and reimbursement, handling accounts payable and paying salaries.
  • Advise Program Director on operations budget, including drafting monthly budget v. actuals report and quarterly finance reports that will be submitted to CSJ’s Board.
  • Work with the Program Director and CSJ’s Board to oversee governance and legal compliance, such as coordinating board meetings, audited financial statement filings and Director’s report and organizing Board meeting minutes.
  • Ensure smooth functioning of office, including purchasing and maintaining office supplies, equipment, and materials for programs.
  • Establish relationships and negotiate with vendors for materials and services required for effective and efficient facilities management.
  • Manage and track employee timesheets, leave and benefits.
  • Catalogue and maintain organization assets inventory, including purchase and disposal of assets.
  • Draft and fully understand employee and finance manuals and office policies and ensure compliance.
  • Oversee administrative needs and logistics for staff training programs.
  • Administrate and fully utilize Microsoft Office 365 for communication, data management, planning and laptop back up.
  • Monitor organisation email correspondence and delegate follow up action as necessary
  • Participate in annual budget planning process and ensure good stewardship of financial resources allocated for finance and office management.
  • Perform other duties as needed by the Program Director.

Required qualifications and attributes

  • Bachelor of Commerce degree required, Master of Commerce preferred
  • Minimum 3-years professional experience, background in finance strongly preferred
  • Company Secretary certification preferred
  • Demonstrated commitment to the vulnerable and marginalised; experience of previously having worked with a rights-based non-profit organization preferred
  • Proficient with accounting software, such as QuickBooks or Talley
  • Proficient in Microsoft Excel and other Office suite software
  • Rigorous attention to detail and enjoys working with numbers
  • Excellent comprehension of written and spoken English and Hindi
  • Excellent oral and written communication and interpersonal skills
  • Ability to adapt to the changing environment of a new and growing organisation
  • Commitment to meeting deadlines and achieving results under pressure